Data Privacy Policy


1 Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”)

2 Who are we?

You are the data subject.
We Twynham Church are the data controller. This means it decides how your personal data is processed and for what purposes.

3 How do we process your personal data?

Twynham Church complies with its’ obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to run activities that provide a voluntary service for the benefit of the Church and the local community.
  • To administer membership records to fulfil our safeguarding obligations.
  • To fundraise
  • To manage our employees, volunteers and placement students.
  • To maintain our own accounts and records (including the processing of gift aid applications.)
  • To inform you of news, events, activities and services

4 What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party. An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests rights and freedoms. Some of our processing is necessary for compliance with a legal obligation. Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.

5 Sharing your personal data

Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks where we are legally required to share your personal data. We will only share your data with third parties outside of the Church with your consent, for example we may ask a commercial provider to maintain our database software eg Churchsuite, we also share members details with our Moorlands placement students for the duration of their placement.

6 How long do we keep your personal data?

We keep data in accordance to certain regulatory and statutory responsibilities. Specifically we retain membership data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and Church registers (baptisms, marriages, funerals) permanently, along with other legally required information.

7 Your rights and your personal data

Unless subject to exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data Twynham Church hold about you;
  • The right to request that Twynham Church corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Twynham Church to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that the data controller provide the data subject with his/her personal data and where possible to transmit that data directly to another data controller, (known as the right to data portability). (where applicable) [Only applies where processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request the restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposed of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8 Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.

9 Contact Details

To exercise all relevant rights, queries or complaints, please in the first place contact the Church Administrator at the Church Office. Telephone: 01202 473626 or email

You can contact the Information Commissioner’s Office on 0303 123 1113 or via e-mail or at the Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF